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Regulatory Handbook -> Transportation Permits -> Railroad Contract Crew Carrier Permit

Railroad Contract Crew Carrier Permit

What is the Purpose of this Permit?
A person must register and receive a permit from the commission before operating as a contract crew transportation company in Washington.

Contract Crew Transportation Company - Any person, organization, company or other entity that operates one or more contract crew transportation vehicles.

Contract Crew Transportation Vehicle - Every motor vehicle designed to transport fifteen or fewer passengers, including the driver…used primarily to provide railroad crew transportation.
Who Issues this Permit?
Utilities and Transportation Commission
Where Can I Get the Application for this Permit?
The application which is called 'Railroad Contract Crew Carrier' is online and can be accessed at https://www.utc.wa.gov/regulatedIndustries/transportation/railcrew/Pages/default.aspx.
Do I Need to Include Anything with my Application?
Insurance or surety bond must be at the following minimum levels:
$5,000,000 combined single limit coverage for bodily injury and property damage liability coverage and $1,000,000 uninsured and underinsured motorist coverage.

You must also obtain a USDOT number from the Federal Motor Carrier Safety Administration (FMCSA).
Is the Decision on my Permit Dependent on Anything Besides the Information in my Application?
Vehicles must be inspected and receive a Commercial Vehicle Safety Alliance (CVSA) decal before a railroad contract crew carrier permit will be issued.
How Long Will it Take to Review my Application?
This is a new permit so we have little historical data on permit timeliness. It will depend on fleet size. We anticipate it to take a minimum of 30 days before final approval of permit.
Permit Timeliness Results

Permit Timeliness data collection is in response to a State Auditor’s Performance Audit and RCW 43.42A. Each regulatory agency developed a plan to improve permit clarity, predictability, and timeliness. Each agency considers the customers experience to ensure permit assistance is simple to use, easy to access, and designed in a customer-friendly manner. Agencies report progress to the Governor’s Office for Regulatory Innovation and Assistance (ORIA). ORIA prepares and distributes reports, with participation from the State Auditor’s Office and Results Washington. See latest report here: https://www.oria.wa.gov/ORIA-2018-PermitTimelinessProgressReport.pdf.

All permits submitted for reporting were entered into this Regulatory Handbook. Here are the results of the performance data:

Estimated Time Required By the Agency to Process a Permit Application (Definition)
Average number of days from Receipt to Complete: No permit applications were received in 2020.
Maximum number of days from Receipt to Complete: No permit applications were received in 2020.

Estimated Time Required By the Agency to Issue a Permit Decision (Definition)
Average number of days from Complete Application to Decision: No permit applications were received in 2020.
Maximum number of days from Complete Application to Decision: No permit applications were received in 2020.

Where can I get permitting assistance?
Helpdesk phone: 360-664-1222
Subject matter expert phone: 360-664-1222
Subject matter expert email: transportation@utc.wa.gov
Publications:
US DOT Federal Motor Carrier Safety Administration (FMCSA) - https://www.fmcsa.dot.gov/

Transportation Fact Sheets:
https://www.utc.wa.gov/regulatedIndustries/transportation/railcrew/Pages/default.aspx
Statewide Contact:
Utilities and Transportation Commission
621 Woodland Square Loop SE
PO Box 47250, Olympia WA 98504-7250
Lacey, WA 98503
Telephone: (360) 664-1160
Email: transportation@utc.wa.gov
Website: http://www.utc.wa.gov
* Permit information last updated 4/21/2021
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